Universities of Applied Sciences

Here you will find all the information about how the UAS representation gets the money it is entitled to. In principle, the Student Union Act (HSG) stipulates that only the chairperson of the FH student representation can sign on its behalf. Therefore, in principle, all forms can only be submitted by the elected chairperson. In order to know that he/she has actually been elected, we need a confirmation of the election from the person who has been designated to conduct the election on behalf of the maintainer. Please send the original of the required form to the Economic Department of the Federal Representation of the Austrian National Union of Students (ÖH).

For all legal transactions, we ask you to contact the Business Department beforehand. If individual legal transactions involve an amount in excess of 400 euros, three independent (and comparable) offers must always be obtained and submitted to us before a decision is made.

Since we can only refund against original invoices, it is recommended that you keep a copy as a backup when you send the documents to the Business Department. Please note that only correctly and completely submitted receipts can be refunded. All settlements are subject to the Financial Procedure Guidelines as amended. In addition, the representative bodies at FHs are subject to the management principles of the HSG 2014 in its current version (as amended) as well as the guidelines of the Control Commission, just like the ÖH-Bundesvertretung.

Open invoice form

When using this form, an unpaid invoice can be settled directly by the ÖH-Bundesvertretung:
– Fill in the form completely and sign it
– Enter a purpose for each invoice (as short as possible, but accurate!)
– Attach original receipts (no reimbursement without submission of original receipts!; only invoices that are correct from an accounting point of view will be accepted: Date, company name, exact list of services and a balancing note must be evident; not accepted: hard alcoholic beverages and cigarettes, expenses whose expediency cannot be credibly demonstrated).
– firmly attach the invoice(s) to the form (staple, do not glue)
– send to the secretariat of the ÖH-Bundesvertretung

Refunding of already paid invoices

If an invoice has already been paid, this form must be used for reimbursement:
– Fill in the form completely and sign it
– Enter a purpose for each invoice (as short as possible, but accurate!)
– Attach original receipts (no reimbursement without submission of original receipts!; only invoices that are correct from an accounting point of view will be accepted: Date, company name, exact list of services and a balancing note must be evident; not accepted: hard alcoholic beverages and cigarettes; expenses whose appropriateness cannot be made credible).
– firmly attach the invoice(s) to the form (staple, do not glue)
– send to the secretariat of the ÖH-Bundesvertretung

Contract for work and fee invoice

If work contracts and fee notes are charged in combination, the forms of the ÖH-Bundesvertretung must be used, as the contract is formally concluded with the ÖH-Bundesvertretung.

Refunding of motor vehicle costs

This form is used for reimbursement of journeys by private motor vehicle. For the driver 0,18 Euro per kilometer and for the passengers 0,08 Euro per kilometer will be paid. These amounts are a lump-sum reimbursement of costs. Therefore, no other costs (such as tolls, fuel, etc.) can be refunded.
– Fill out form completely
– Obtain signatures of all passengers
– send to the secretariat of the ÖH-Bundesvertretung

Aconto request

As the chairperson of an FH student representation, you are entitled to an account of a maximum of 3,000 euros. The purpose of this account is to enable users to carry out cash transactions themselves without having to dip into their own pockets. The chairperson is fully responsible for the amount until the end of his/her function and must finally transfer the account back to us in full.
– Fill out form completely
– send to the secretariat of the ÖH-Bundesvertretung

Request for reduction of the number of hours

As a student representative you are entitled to a reduction in the number of hours of study. This means that you can get credit for your work for social competence and soft skills modules.

Contact for questions

Feel free to contact us before filling out or submitting:

Heidemarie Matuschewski
Phone: +43/1/310 88 80 -86
E-mail: matuschewski@oeh.ac.at
Austrian Student Union (ÖH)
Taubstummengasse 7-9, 1040 Vienna

Download forms

*Note:* The forms will be converted gradually. Forms that do not appear here as PDF downloads can already be found at forms.oeh.ac.at.